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Why Acumatica Users Should Pay Suppliers Electronically

March 7, 2023

Paying suppliers electronically is a top priority among Acumatica users, and for good reason.

Compared to paper checks, electronic payment methods such as Automated Clearing House (ACH) and card are faster, provide better visibility, are more easily reconciled, and are less prone to fraud.

What are the benefits of paying suppliers electronically?

Electronic payments offer a wide range of benefits for both Acumatica users and their suppliers.

Faster payments.

One of the most significant benefits of paying suppliers electronically is the speed at which payments can be made. It can take days to print, checks, chase down approvals, and get signed checks into the mail. In contrast, electronic payments can be processed in moments, with a few clicks of the mouse. This means that suppliers can receive their payments faster, which reduces supplier inquiries and can be particularly beneficial for smaller businesses that rely on a steady cash flow to keep their operations running smoothly.

Improved Cash Flow Management

By paying suppliers electronically, Acumatica users can also improve their cash flow management. Paper checks may take several days to clear, making it difficult to accurately predict cash flow. Electronic payments, on the other hand, are processed quickly, and Acumatica users can receive real-time updates on their payment status. This allows them to more accurately forecast their cash flow, which can be essential for managing day-to-day operations and planning for future growth.

Reduced Costs

Electronic payments can also be more cost-effective than paper checks. Writing and mailing checks is time-consuming and expensive, and the problem only gets bigger as a business grows. In contrast, electronic payments are automated, reducing the need for manual processing and saving Acumatica users money on administrative costs.

Increased Security

Electronic payments also are more secure than checks. Paper checks can be lost or stolen, putting businesses at risk of fraud. Electronic payments, however, can be encrypted and protected with multiple layers of security, reducing the risk of fraud or other security breaches. And complete audit logs show all actions taken on an electronic payment. This can provide peace of mind for both businesses and their suppliers.

Streamlined Reconciliation

Electronic payments also offer improved reconciliation. With paper checks, Acumatica users may need to manually track and record each payment they make, which can be time-consuming and prone to errors. Electronic payments, on the other hand, can be easily tracked and reconciled in Acumatica automatically and in real-time, providing businesses with an accurate and up-to-date record of their payment history.

This is made possible by electronic payment solutions such as our SMART Suite that are embedded in Acumatica, providing bi-directional synchronization of data. Automated reconciliation can be particularly useful for accounting and tax purposes, making it easier for Acumatica users to manage their finances and comply with regulatory requirements.

Better Supplier Relationships

Paying suppliers electronically can improve relationships between Acumatica users and their suppliers. Faster payments, improved cash flow management, and better visibility into the status of payments can all contribute to a more positive and productive relationship between Acumatica users and their suppliers.

Additionally, electronic payments can be more convenient for suppliers, as they can receive payments directly into their bank accounts, eliminating the need to deposit checks or process other traditional payment methods. Some electronic payment solutions also offer supply chain financing (SCF) options to suppliers, to help ease their cash flow burdens.

Why deploy electronic payments?

Paying suppliers electronically offers a wide range of benefits for Acumatica users. From faster payments and improved cash flow management to reduced costs and increased security, electronic payments can help Acumatica users operate more efficiently and effectively. By embracing electronic payments, Acumatica users also improve their relationships with suppliers and gain a competitive edge in the marketplace.

But Acumatica users will only achieve the full benefits of electronic payments if they use an electronic payments solution that is embedded within Acumatica.

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